31 July 2023:
1. Clear staff classification errors
The final deadline to clear staff classification errors in the HRINFO01 Data Validation report has been extended to Monday 31 July 2023. Please refer to last month’s bulletin for details.
2. Run HRINFO02 the Athena SWAN data readiness report
If you haven’t done so yet please run the HRINFO02 Athena SWAN data readiness report to review the data and make any corrections needed. Refer to the May 2023 bulletin for details.
3. Record/correct Academic Titles
Record/update Titular Professor titles awarded via the Senior Appointments Panel or the Recognition of Distinction exercises, in the Academic Title UDF. To identify updates required, run the PERDEP22 Employees with Academic Titles report. This title is crucial for mapping contracts to the correct Professorial grouping used for Athena SWAN and management reporting. Refer to the Set up and manage academic titles guide, which includes a matrix (in the Appendix) of who’s responsible for this data entry, as this may vary.
4. Record Apprenticeship Type
Each apprentice on an apprentice grade during the HESA year, 1 August 2022 to 31 July 2023, must have a completed ‘Apprenticeship Details UDF’. Follow the guidance at: Apprenticeships.
22 August 2023:
1. Clear NHS Contract Details UDF and Sub-Specialty UDF errors
There are currently 612 NHS Contract Details UDF and Sub Specialty UDF errors across the University.
This data is required for the Medical Schools Council Survey and HESA. Please clear any errors before the deadline by following Data Quality HRINFO01 Error Clearing. The HR Analytics team will be following up with departments to ensure these errors are cleared.
31 August 2023:
1. Clear errors from HRINFO21 Vacancy and applicant data quality reports
Please clear red and amber errors from the Step 1 and Step 2 HRINFO21 Vacancy and applicant data quality reports by the deadline. Only closed and filled vacancies with complete applicant status history (ie Applied; Shortlisted; Offer Made - Personnel; Offer Accepted - Personnel) are included. Vacancies set to 'appointment made' without the full applicant status history are excluded. Refer to section 4 of Manage recruitment statuses and events for the mandatory applicant statuses, by recruitment stage. For help with any data errors or queries, email email@example.com.
2. Record all Reward and Recognition Scheme nominations
Before payments are made, departments must complete the relevant UDF for all nominations, including those without awards, following the Reward and Recognition Scheme guide.
To check if data has been entered or to verify it, run the PERDEP47 R and R Scheme Monitoring report. This report relies on the data recorded in two UDFs: Appt: R&R Recognition Scheme and Appt: R&R Awards for Excellence.
For details on the monitoring of the scheme refer to the HR Support webpages. For questions about the scheme contact the Reward team.