HR Systems Programme projects

This project aims to implement a new occupational health management system, Cority.

This will support the strategic objectives to:

• improve the end user experience by ensuring that staff and students are supported in their day-to-day activities by making new/current services accessible, seamless, usable, flexible, and appropriately feature rich; and
• increase the availability and reliability of services.

The project will:

• implement Cority Software-as-a-Service (SaaS) system;
• enable integration with other University systems to extract people-data to ensure quality and security of data; and
• migrate the data from the existing system, Cohort, and decommission the current system.

• Ensure system and processes remain supported, and system is reliable due to moving to the latest and supported platform
• Provide reliable management information, in an efficient manner with less manual processing, to provide UOHS and HR greater ability in data-driven decision making.
• Improved data management and data quality with up to date people-data supporting the University in meeting regulatory requirements.

The project is currently in delivery stage and implementation of the new occupational health management system, Cority, is imminent.

The data migration testing and user acceptance testing has been completed. The final stages of technical testing including testing the PeopleXD integration are in progress.

Training is scheduled for end of November and a support and floor walking for the Occupational Health team throughout early life support.

Go-live is scheduled for 3 December 2024.

The University’s Occupational Health Service will be closed from 25 November to 3 December. Further information and guidance can be found on the Occupational Health Service webpages.

To deliver a comprehensive solution within PeopleXD that enables the recording and management of: 

• Career Development Reviews for researchers (CDRs) 
• Professional Development Time  

This Digital Transformation project supports our institutional commitments to the national Concordat to support the Career Development of Researchers by enabling CDRs and professional development time for researchers* in PeopleXD.

The project will: 

• Roll out CDR forms and professional development time recording University-wide. 
• Address feedback from early adopters and improve user support and training.
• Review and standardise CDR processes to align with Concordat and funding requirements while maximising PeopleXD's functionality. 

*The Charter only covers staff who are employed by the University. Researchers employed by colleges (eg Junior Research Fellows) should speak to their college about what is provided for them. For Oxford’s Concordat commitments, researchers are defined as individuals who:

• Have research as their primary responsibility (ie employed specifically for this purpose)
• Are employed on fixed-term or open-ended, externally-funded contracts
• Are in posts on grades 6–9 (inclusive) under PeopleXD staff classification codes 'AP' or 'AR'. 

• Enable departments to retire manual processes 
• Maximise existing investment in PeopleXD and utilise HR Self-Service capabilities
• Enable one self-service location for researchers around people management 
• Increase visibility and reporting ability of people data  
• Fulfil our institutional commitments to the national concordat to support the Career Development of Researchers 

The project team is in the process of engaging with departments to understand the impact of the new system features, and develop a comprehensive rollout plan based on these conversations. 

CDR and professional development functionality is being rolled out in ‘waves’ of departments, from November 2024 onwards. HR administration leads are being contacted individually to confirm the rollout timeline for your department/area of responsibility.  

Please visit our dedicated webpage for the rollout details: https://hrsystems.web.ox.ac.uk/preparing-for-my-development-rollout-in-peoplexd

This project implemented a central management system for recording mandatory training, which is capable of:

• reporting on due, overdue and completed mandatory training; and
• providing real-time staff data by use of integrations with PeopleXD.

This supports the strategic objectives to:

• improve the end user experience by ensuring that staff and students are supported in their day-to-day activities by making new/current services accessible, seamless, usable, flexible, and appropriately feature-rich;
• review and improve current arrangements to support the personal and career development of all staff.

• Provide an effective means for managing mandatory and compliance-related training for staff.

• Currently meeting with departments to understand 'business' needs
• Defining deliverables

• Prototype of dashboard visualisations created using data from both
• PeopleXD and Financials
• Determine standard tools to establish University-wide consistency
• Recommend activities or decisions to resolve identified issues

• Improved efficiency by reducing the time and cost of finding, gathering and preparing data for PowerBI and dashboard
• Increased consistency and clarity of reports and dashboards (via using centrally provided data sets) should help decisionmakers gain the confidence they need more quickly