Pay and costing reports

Reporting tool: Tableau

Access:

• Reports are distributed monthly via Tableau to nominated individuals.
• An email notification will confirm when reports are available. Please note you will be required to log in using your SSO, via a VPN connection.

For instructions on using Tableau, please click here.

Tips: Formatting Excel files

• Convert Text to Numbers: Highlight the columns (eg Gross Value, Employer NI) and use the "Convert to Number" option.
• Formatting Headings: Apply styles (eg bold, shading) using Excel’s toolbar.

Report updates:

• Reports are refreshed within three working days of the payroll run. Email notifications will follow.

Support Contacts

• Tableau use/display: hr.reporting@admin.ox.ac.uk
• Cost codes or application issues: hr.systems@admin.ox.ac.uk
• Content/values: Contact your department administrator or Payroll contact.

Frequently Asked Questions

How do I request access?

• Contact HR Systems Support via your HR Systems Guardian.
• Ensure completion of the Information Security and Data Awareness and Individual User Agreement courses.
• Access is typically limited to two individuals per department.

What Is the data source?
Data reflects how salary payments are costed in PeopleXD, managed by local HR administrators and the Payroll team.

Ensuring correct coding in Oracle Financials: The Staff Classification Code (Sub Category in PeopleXD) determines the natural account code. Validation reports can be found here.

The Gender Pay Gap Data report provides insights into staff pay data, including:

• Ordinary pay
• Bonus pay
• Calculated hourly rates

Accessing the report
To request access, complete the Microsoft Request Form. Access is limited to staff with an approved business need who have permission to view salary information within PeopleXD. All requests will be verified by the HR Systems team and must be authorised by their divisional EDI manager.