We’re excited to announce that we have provided all users of Recruitment and People Management with access to Tableau Server (a data visualisation tool), which hosts our newly created Resourcing Dashboards.
The dashboards give a visual overview of data relating to staff turnover and recruitment activity across the University, with the ability to filter on a range of values such as Division, Department, Staff Group, and Contract Type. The inclusion of benchmarking data from comparator organisations provides an additional level of insight. Data is refreshed monthly. The dashboards can be exported to Excel, PowerPoint or PDF for onward inclusion in reports and presentations.
We would like to advise departments that the process for setting up student ambassadors in PeopleXD is changing. From 1 July 2023 all casual student ambassadors will need to be set up using the new post CASAMB. The process is similar to appointing to CASUAL post.
The Casual scenario factsheet and People Profile Matrix have been updated and will be published at the time of go-live.
HR support webpages have also been updated to include information about casual student ambassadors.
From week commencing 26 June 2023, there will be a change to two Staff Request position types. The changes are as a result of the findings of the Triage process, which was a key action stemming from the Grading Service Review.
1. We are retiring 'Position Type' - 'New post – Generic (amended)'
Changes to generic JDs were found to be insubstantial to the grade. Therefore, where the department judge a job description to match a generic from the approved list, you should select the position type 'New post – Generic'. This will no longer require a check from a grading analyst .
2. There will be a new 'Position Type' - 'New post – Existing JD'
The new position type intends to clearly indicate that a job is based on an existing JD, regardless of which department this was in. This position type will not require a check from a grading analyst.
We would like to remind you that the report ‘PERDEP50 Casual worker last period paid’ is now available in HR Reporting. This report will help to determine the correct end dates to record when ending a casual appointment. Using an incorrect end date can have a negative impact on the HESA return and payroll processes.
The HRINFO02_AthenaSWAN Potential Staff Data readiness report is only available until 31 July 2023. Please review the Athena Swan data and make corrections before this date when the extract is to be taken for the 2023 Tableau data refresh. Please refer to the May 2023 bulletin for more details on how to prepare.
The pay award for 2023/24 was at least 5% for all staff. This was paid in two parts. The first part of the 2023 national pay award was paid in April 2023 and backdated to 1 February 2023.
The remainder of the uplift will take effect from 1 August. The revised salary and grading structure is now available, and adverts should display the new rates with immediate effect. Please check the Pay Award website for guidance, academic staff, off scale grades, and allowances.
The calculation which looks for “Employee Status Errors” in the HRINFO01 Data Validation report has been updated to reflect the current rules on the use of open-ended externally funded contracts (and which can now also be used for support staff).
The current PDF Staff Request and Contract Decision matrix has been simplified and placed into a new Excel format, as an interactive tool. The new tool will be published in the w/c 26 June 2023. We hope that you will find this new tool more user-friendly and easier to use.