December 2023 bulletin

Celebrating our progress in 2023

Season's greetings! We wish you a joyful and restful Christmas break, and are excited for more success together in the new year!

As we approach the festive break, we want to thank you for making our achievements possible. Here's a look back on some of our accomplishments in 2023...

celebration image
  • 7,442 support queries, trained a new Support team
  • 198 system changes
  • Handled 184 ad-hoc data requests, 18 FOI requests
  • Released 'Onboarding'
  • Piloted online shortlisting and interview functionality
  • Published and enhanced resourcing dashboard
  • Launched 'Whatfix' self-help tool
  • Removed casual workers' paper payslips
  • Completed HESA return, started a process review
  • Continued meeting other needs, eg Gender Pay Gap Report, salary surveys and more!

 

News and updates

We're pleased to share that we have now implemented the fix for PERINS01 – Complete onboarding checklist items Onboarding report - step 8 of the appointing process. This report will now display all data items that require manual entry into PeopleXD, as completed by your new starter/s. 

Thank you for your patience and understanding whilst we awaited a fix for this issue.

Deadlines for People Management users

All pay-related updates must be input and approved by the following January payroll deadline dates:

  • Casual payroll deadline: Friday 5 January
  • Main payroll deadline: Tuesday 9 January
  • Payday: Tuesday 30 January

Visit the Payroll deadlines and cycles page for information about the monthly payroll cycle, including the monthly key payroll dates for People Management users. Details of upcoming Main and Casual payroll deadlines can be found on the Payroll website. 

Visit the Payroll website

Please note the following dates for your diary:

  • Onboarding drop-in sessions: December 2023 - January 2024 - Book your place here
  • HR Systems Christmas closure: Thursday 21 December 2023 - Monday 1 January 2024 inclusive
  • HR Systems briefing: 25 January 2024 (invite to follow)

Updated guidance

The following reports/guides have been updated: 

Guide/Report

Update 

RECDEP41 Vacancy Summary by Applicant Status Grade and Sex report

New columns added to RECDEP41 Vacancy Summary by Applicant Staus Grade and Sex (Date Parameters) to return 'Sub-Category', 'Internal Open Date', External Open Date', 'Recruitment Stage', and 'Department Code', following an enhancement request.

All other reports in the suite remain unchanged.
Manage Recruitment statuses and events

Moved to web format. New guidance added for where vacancies are created, but will never be recruited from.

 

 

The following guides and reports have been updated: 

Template

Update 

Offer letter

Available in w/c 18 December: Updated to clarify previous employment with University to be checked, and the benefits summary attachment to reflect updated induction resources from POD.
Contract templates

Available in w/c 18 December: Inserted an additional reminder in the Recruitment versions of the contract templates, about the 'Offer Details' screen needing to be completed before running the template.

Updated the heading of 'PERSONNEL/CONFIDENTIAL'.

Project updates

Read details of current, in-scope projects under the HR Systems Programme on our dedicated webpage, including latest updates. 

HR Systems Programme projects